Five Ways to Protect Your Business Using Document Shredding Services and Security Precautions
Building a business from scratch requires a lot of dedication and endless hours of hard work. Unfortunately, there are unscrupulous people who would take advantage of that hard work and try to steal exclusive ideas or personal information from employees and customers. In this age of today’s technology, it is more important than ever to take steps to protect both physical and digital data. Here are five ways to keep your business safer.
1. Surveillance and physical security
All business owners must take steps to secure their property. Physical safeguards are the first line of defense and security guards can be employed to increase security. In the event that an intruder gains access to a business and steals confidential information, it is important to be able to recover that data. Surveillance systems are often essential when trying to identify a suspect. For added security, use video and audio recording devices and stream recordings to secure external storage.
2. Document destruction services
Many companies are unaware of the amount of confidential data that is disclosed through discarded paperwork. Employee and customer names, credit card information, and even trade secrets can be found by going through an organization’s discarded documents. While some businesses may think of shredding these papers, they may not be aware that they can turn to document shredding services to perform this function. Using document shredding services eliminates an employee spending valuable time shredding paperwork. It also avoids putting undue stress on an office shredder that is often only designed to process small batches of paperwork.
3. Internet security
Internet access is a vulnerable security point for many companies, but there are steps that can help prevent access to confidential information through computer systems. Security software is more advanced than ever, and the protection it offers is worth the price. Firewalls, strong passwords, updated antivirus software, and encryption technology to protect outgoing emails are recommended protection features. Also, if a business offers free public Internet access, this should be a separate connection from the one used to transmit business data.
4. Financial supervision
Business credit protection can save a business a fortune in the long run. Many organizations use credit cards or maintain open lines of credit with financiers, and businesses receive a credit rating just like individuals. As with personal identity theft, someone posing as a business representative can cause serious financial damage. A credit protection service can monitor any suspicious activity and alert the company to possible fraud, avoiding losses.
5. Confidentiality agreements
Unfortunately, a great deal of leaked information comes from within an organization. Having employees sign confidentiality agreements before coming into contact with trade secrets can provide the company with legal recourse in the event that sensitive data is exposed. It is generally advisable for an attorney to draft these documents ahead of time and then for all workers to sign the agreements as soon as they are hired.
Intellectual, digital and physical values are essential for modern companies. Following these rules can help protect the interests of companies of any size.